Our Services


Venue Sourcing/Site Selection

Location, location, location! The HMS Experience means the right location, at the right time, made possible through proprietary and holistic event planning technology. Utilizing guaranteed, first-hand onsite experience, HMS is able to pinpoint the correct destination for you and your company by managing area specific variables such as cultural customs and local holidays to ensure the success of your meeting or event.

HMS has traveled the world and enjoys partnerships with more than 80,000 hotels and conference venues worldwide. Because of these national and international relationships and recognized buying power, we negotiate the most favorable rates, concessions, and exclusive promotions and pass these savings on to our clients. We put our technology to work for you; all we need are your specific criteria to deliver detailed venue intelligence typically within 48-72 hours. And best of all, this comes at no cost to you.

Virtual and Hybrid Meetings

Helping our clients engage audiences globally is our specialty. Our virtual and hybrid meeting platform services include designing seamless concurrent sessions, customized event schedules and break-out sessions, global registration, creating virtual exhibit halls, providing chats and networking to allow attendees to stay connected to speakers and colleagues. From virtual conferences, trade shows and training workshops, to virtual team-building activities, let us help you create engaging events that ensure positive ROI.


Meetings at Sea…Come Sail Away

Conducting corporate meetings on cruise lines is rapidly growing in popularity in the meetings industry. According to Christine Duffy, President and CEO of Cruise Lines International Association (CLIA), “Because cruise lines offer state-of-the art technology and modernized conference rooms, as well as one-of-a-kind activities, amenities and entertainment, we are seeing an increase in the amount of businesses booking a range of meetings and business-related events.”

Booking your next meeting at sea offers great value and the ability to better control your budget. You will also enjoy a more simplified planning process, not to mention increased attendee satisfaction. HMS is your premier partner for coordinating memorable events at sea. Our cruise experts are well versed in managing meetings at sea and onshore excursions. Whether you are new to the concept or a seasoned professional, let us create an event that will have your attendees talking for years to come and looking forward to the next event.


Registration Management

The registration system and process are key components to any event. Based on our years of experience building and managing online registration platforms for our clients, the HMS Registration Management Team has streamlined and simplified the process, saving you time and money. Whether you’re looking for a simple online registration form or a full service, completely customized event – we have you covered.


Incentive Travel

HMS helps you reward your team and recognize your best clients. We’ve traveled the world so we can bring you along. Has your top salespeople earned a vacation in paradise? Would you like to bond your clients to your business with a luxury stay? How about sealing the deal with a potential investor on the golf course in one of the most exclusive locations around? Better yet, is it time for your client to experience a little R&R? Leave the planning to us.


Print Production

HMS offers full-service printing, print production and graphics design services. Thanks to our creative team, we are able to set ourselves apart with two steadfast commitments to our clients: creating marketing material that reinforces your core messaging and integrity that results in an outstanding product.

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