The HMS Experience…Quality Perfected!

HMS Meeting Services is your premier partner for all of your meeting planning needs. Our motto is “Quality Perfected!” because we pride ourselves on offering a personalized, passionate, and dedicated approach to handling our clients’ initiatives. When you work with HMS you can expect the benefits of experienced planners, world travelers, and white glove service to ensure that your meetings and events are aligned with your goals and expectations.

Why Select HMS For Your Meeting & Event Planning Needs?

The difference in making an event something that you will remember is in the details. Whether you are planning a meeting to launch a new pharmaceutical product, looking for a way to provide incentive travel for your sales team, or building relationships with current and potential clients, HMS is your partner in creating a customized event that aligns with your goals.

Your first contact with HMS will be the beginning of your unparalleled experience. We collect in-depth information regarding the parameters of your event, so be prepared to tell us about your meeting objectives and goals, size and scope, desired theme, attendee profile, and we will hit the ground running.

audio visual services

In-House Audio Visual Services – Consider it Done!

Our team of experienced professionals executes a plan based on a client-first focus, seamlessly integrating Audio Visual technical elements to produce flawless events. We pride ourselves in providing great quality, and building long term relationships based on trust, viewing each project from our clients’ perspective, looking at each request objectively and providing honest feedback regarding realistic accomplishments.

We started our Audio Visual Services (AV) division providing staffing services to hotel-based AV companies (Swank, PSAV) and AV production companies from around the country.

Our brand of service includes investing countless resources and training in the areas of AV technical skills and customer services skills. During the first year of business we decided to expand our services to include full-service event AV support. This addition has strengthened our ability to deliver quality service by utilizing our high-performance staff. Our audio visual staff is comprised of former account managers, directors of AV departments in 4 and 5 star hotels, as well as technical directors, operation managers and project managers from major production companies.

We confidently say we know AV. More importantly, our experiences working with high-profile clients have thoroughly prepared us to address whatever challenges may arise during any event. Our team specializes in the successful execution of projects just like yours. We believe that anyone can provide AV equipment, but providing an experience that is above and beyond your expectations and the expectations your attendees is what drives our passion. The goal of our onsite show management, logistical and technical team is to seamlessly make your vision come to life.


Venue Sourcing/Site Selection

Location, location, location! The HMS Experience means the right location, at the right time, made possible through proprietary and holistic event planning technology. Utilizing guaranteed, first-hand onsite experience, HMS is able to pinpoint the correct destination for you and your company by managing area specific variables such as cultural customs and local holidays to ensure the success of your meeting or event.

HMS has traveled the world and enjoys partnerships with more than 80,000 hotels and conference venues worldwide. Because of these national and international relationships and recognized buying power, we negotiate the most favorable rates, concessions, and exclusive promotions and pass these savings on to our clients. We put our technology to work for you; all we need are your specific criteria to deliver detailed venue intelligence typically within 48-72 hours. And best of all, this comes at no cost to you.


Meetings at Sea…Come Sail Away

Conducting corporate meetings on cruise lines is rapidly growing in popularity in the meetings industry. According to Christine Duffy, President and CEO of Cruise Lines International Association (CLIA), “Because cruise lines offer state-of-the art technology and modernized conference rooms, as well as one-of-a-kind activities, amenities and entertainment, we are seeing an increase in the amount of businesses booking a range of meetings and business-related events.”

Booking your next meeting at sea offers great value and the ability to better control your budget. You will also enjoy a more simplified planning process, not to mention increased attendee satisfaction. HMS is your premier partner for coordinating memorable events at sea. Our cruise experts are well versed in managing meetings at sea and onshore excursions. Whether you are new to the concept or a seasoned professional, let us create an event that will have your attendees talking for years to come and looking forward to the next event.


Registration Management

The registration system and process are key components to any event. Based on our years of experience building and managing online registration platforms for our clients, the HMS Registration Management Team has streamlined and simplified the process, saving you time and money. Whether you’re looking for a simple online registration form or a full service, completely customized event – we have you covered.


Sponsorship Management

How you work with your sponsors before, during and after your event is paramount to both their happiness and your event’s success. HMS helps create and manage effective sponsorship programs and can assist you with securing the right sponsors for your events.


Incentive Travel

HMS helps you reward your team and recognize your best clients. We’ve traveled the world so we can bring you along. Has your top salespeople earned a vacation in paradise? Would you like to bond your clients to your business with a luxury stay? How about sealing the deal with a potential investor on the golf course in one of the most exclusive locations around? Better yet, is it time for your client to experience a little R&R? Leave the planning to us.


Print Production

HMS offers full-service printing, print production and graphics design services. Thanks to Richard Fedeli, Jr, Director of Creative and Print Production, we are able to set ourselves apart with 2 steadfast commitments to our clients: personal service that results in lasting relationships and integrity that results in an outstanding product.

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HMS Meeting Services is here to help you achieve YOUR goals. For more information about our services, we encourage you to contact us using this web form or at the number provided below. We can't wait to hear from you!

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